A gallery that ships art, stores furniture and books a fair stand is one client in Art Manager, with every quote, job, inventory item and invoice in one history.
Artworks, furniture, fixtures, display kits and cartons are all barcoded inventory records. Pickups, receive-ins, packing, releases and deliveries create and move the inventory, so there's no separate WMS to keep in sync.
Estimates are built from your tariffs and templates for each type of work. Approve the quote and the job, its transactions and its items are created without re-entry.
Voxme Inventory runs onsite and warehouse work at item, crate and transaction level: scanning, labeling, condition reports with photos, and live updates back to the office.
Capture condition details and photos at any handoff and build them into customizable documents, for furniture, fixtures and event assets as well as fine art.
Collectors, designers, event agencies and retailers each get a customizable portal to see their inventory, follow their shipments and act on both.
Print barcoded labels in your own warehouse, a third-party warehouse or onsite, so every piece is tracked from the first touch, whatever division it belongs to.
Completed work is invoiced from your tariffs, and invoices go to your accounting system in batches or in real time via Excel, XML, database or API.
Most high-value logistics companies grew one service at a time: fine art first, then white glove, then design receiving, events or final mile. Each line picked up its own spreadsheet, scheduling tool or warehouse system, and now the same client, item and truck live in three places.
Art Manager replaces that with one database. Every division shares the same clients, inventory, crews, vehicles and billing, and keeps its own workflow - crating and loans for fine art, sidemarks and room-by-room delivery for interior design, show inventory for events, scheduled drops for last mile.
It covers CRM, quoting, operations, transport, warehousing, storage, condition reporting and invoicing, with a native mobile app for onsite and warehouse crews and portals for your clients.
Here's how one client's work - a designer with a residence project, six artworks to collect and a brand popup to furnish - runs through Art Manager:
The design firm asks for receiving and storage for a residence, transport of six artworks from a gallery, and display furniture for a brand popup. All three are projects under one client.
Each request is quoted from the matching template: receiving and storage, art handling and crating, event delivery and return.
On approval, jobs, transactions and expected items are created in one step, so operations starts from exactly what was sold.
Vendor deliveries and gallery pickups are received, barcoded and condition-reported, and each item lands in the right project.
Items are stored and moved by scan, so the warehouse always knows which project and location each piece belongs to.
Crews work from the Inventory app: scanning items out, recording condition and confirming each delivery onsite, room by room.
Display furniture goes out to the popup, and everything that comes back is scanned in against what went out.
The designer follows all three projects in one portal, and each completed job is invoiced and sent to your accounting system.
You don't have to switch everything on at once. Start with the division that needs it most, then bring the others onto the same clients, inventory and billing as you go. We've been doing this with high-value logistics companies for 20 years and will help you fit Art Manager to the way you already work.
